Cancellation and Withdrawal

Cancellation Policy

If students do not wish to attend any university classes for which they are enrolled and it is before the official start date of all university classes, they may cancel their entire registration by contacting the Office of Registrar. The deadline for cancellation is the close of business on the Friday prior to the beginning of the term. Cancellation of registration does not result in a W on the student’s record.

Change-of-Course Period

Students may drop a course through the fifth class day of a semester or through the third day of a summer term. Courses dropped through this period are not recorded on the student’s permanent record. If, however, the student is enrolled in only one course, dropping a course during the first week of class constitutes a withdrawal from all classes. As a result, a W is recorded on the student’s permanent record. For more information, see Withdrawal from All Classes in a Semester or Term.

Course-Withdrawal Period

The course-withdrawal period is from the sixth day of classes to the forty-fifth day of classes in a semester, sixth to the thirtieth day in a summer semester, and fourth to the fifteenth day of classes in a summer term. Saturday is not considered a class day for these purposes.

All student-initiated withdrawals will be accepted and recorded as W during this period. Students may obtain withdrawal forms from the Office of Registration and Academic Progress.

Students wishing to withdraw from a course during this period need to take the following actions:

1. See the instructor and discuss the withdrawal;

2. Take the initiative to obtain the withdrawal form with instructions; and

3. Submit the completed form to the Office of Registration and Academic Progress by the last day of the withdrawal period.

Withdrawal After the Course Withdrawal Period: Verifiable Extenuating Circumstances

If there are verifiable extenuating circumstances that make withdrawal from a course academically justified after the withdrawal period ends, the college dean (or designate) may grant an exception to the above withdrawal policy. The faculty member is responsible for determining the grade to be assigned, W or F.

Withdrawal from All Classes in a Semester or Term

To withdraw from all courses during a semester or term, students must contact Office of Retention and Graduation, SC L-20, 765-285-3312 and complete an application for withdrawal. Students are strongly encouraged to discuss their withdrawal intention with staff in this office before removing courses from their schedule.

If students withdraw from all courses, instructors will be notified. Each instructor will be asked to report the last day of attendance, and a grade of W will be given for each course, provided the student withdrew by the published deadline. Grades of W will appear on the student’s transcript but will not affect the GPA. Students must continue to attend classes until submitting a completed withdrawal form. If there are verifiable extenuating circumstances that make withdrawal from all courses necessary and academically justified after the withdrawal period, the Director of Retention and Graduation may grant an exception may grant an exception to permit withdrawal. Faculty members will record the last date of attendance and a grade of W or F.